Degree Requirement: Master's degree in business, business administration, health services administration, public administration, public health or related field is required.
The UW School of Medicine and Public Health's Department of Psychiatry consists of 48 faculty, 30 non-physician providers, 79 clinical and research staff, 23 research and 38 clinical employees in training, as well as four fellowship programs, and approximately 94 clinical adjunct faculty. The University of Wisconsin Department of Psychiatry is a leading academic department with robust clinical and research programs. The clinical program includes outpatient visits nearing 46,000 per year, inpatient days slightly above 6,500 per year and ongoing plans for expansion across all missions including comprehensive behavioral health integration throughout UW Health. Research funding is significant and increasing totaling $13 million last fiscal year Total Department annual revenues for fiscal year 2016 were $27 million.
A. Overall Leadership (40%)
1. Provide leading administrative services and oversee the effective management of the multiple and complex resources needed to accomplish the Department's clinical, educational, research and service missions. Includes managerial and fiscal mentoring and oversight of several key staff as well as the staff reporting to them. Work collaboratively, timely, and effectively with UW School of Medicine and Public Health, UW Health and staff.
2. Advise and guide the department chair, department leadership team and faculty in support of the department's missions. This takes many forms: contract negotiations and funding arrangements, compensation committee discussions and analyses, budgetary and finance decisions, hiring and recruitment planning, etc.
3. Ensure staff meet the policies and procedures and work requirements of the UW School of Medicine and Public Health and receive equitable treatment within the multiple work contexts of the Department, UW School of Medicine and Public Health and UW Hospital & Clinics.
4. Liaison between the Department and the UW Medical Foundation, University Hospital & Clinics, School/UW as well as external entities on funding, clinical endeavors, joint resources, contracting and other issues. Participate in committees and assist with Medical Center-wide initiatives as needed or requested.
5. Collaborate with UW Health in planning, development, and execution of regional networking activities.
6. Support changes to educational models and new curriculum development from the UW School of Medicine and Public Health.
7. Oversee the Department's space management and allocations. Direct space allocations, support services, staffing and scheduling, applications of technology, and orientation processes for all faculty and staff residing within and outside of the Department's space. Working collaboratively with UW School of Medicine and Public Health and UW Health space management offices.
8. Provide oversight for the Department's Information Systems and infrastructure. Provide leadership, guidance and performance management to Information Systems Director. Ensure effective information systems and technologies are in place to support faculty, staff and students.
Provide administrative leadership, along with the Chair and Leadership Team, in the development of all financial and operational plans and budget strategies within the School and the UWMF with respect to the Department. Provide information and make recommendations to the Chair. Recommend, develop, and enforce policies and procedures as requested by the Chair. Analyze issues and develop position statements to present Departmental responses. Provide faculty education on issues so they can make informed decisions. Participate in local, regional, and national professional organizations to ensure the Department is informed and effectively represented. Provide overall leadership to Department by modeling the way, inspiring a shared vision, challenging the process, enabling others to act and encouraging others by recognition and celebrations. Model and instill in others a high degree of professionalism, which includes demonstrating honesty, integrity, accountability and a commitment to altruism in all work interactions and responsibilities.
10. Participate in UWHealth governance and committee activities.
B. Finance and Budget Development and Management (40%)
1. Direct financial operations and uses of funds for a $27 million combined annual operating budget. Working collaboratively and effectively with UW School of Medicine and Public Health and UW Health.
2. Manage and coordinate departmental use of all funds - UW School of Medicine & Public Health funds, affiliate hospitals funding, UW Medical Foundation clinical revenue, UW Foundation funds, research and grant funds, gift funds, in-kind contributions, etc. Ensure chair is well appraised regarding fund availability and advise on prudent practices for use given department goals and objectives. Work collaboratively with SMPH and UW Health fiscal leaders in a joint effort to consolidate departmental financials into an integrated database, allowing for increased insight and transparency into sources and uses of funds. Participate in UW Health funds flow discussions.
3. Insure the Department is meeting or exceeding UW Health policies and guidelines for providers' professional billing, documentation, and collection practices. Enforce policies and recommend changes when appropriate.
4. Lead the Department's compensation activities. Provide recommendations no less than annually about compensation plan adjustments requiring a faculty vote. Monitor the plan for compliance with UW Health requirements and respond to UW health inquiries about plan elements.
5. Participate in negotiations with affiliate hospitals and other entities for services of psychiatry providers (usually clinical, but sometimes medical leadership) and review agreements related to those negotiations for chair approval. Provide oversight for Department's contracting arrangements by representing the Department in negotiations, with UW Medical Foundation, other UW departments, external agencies, etc. and ensuring effective implementation and monitoring of contracts.
6. Oversee effort by staff assisting faculty in exploring research funding opportunities, preparing and submitting grants/contracts, and providing necessary follow up to granting agencies or federal agencies with reporting requirements. Includes review of start-up requests to the school, accounts in arrears for appropriate resolution, oversight of cap ex allocations and distributions, etc.
7. In concert with the department chair, research, develop and maintain departmental fund-raising efforts in conjunction with UW Foundation Resources to benefit the Department.
C. Department Strategic Planning (10%)
1. Regularly work with the department chair on strategic planning, needs assessment, and initiatives to enhance the Department in all aspects of its mission. This includes, but is not limited to, staffing models (both faculty, mid-levels and staff), resource and space allocations, expansion or contraction of clinical services/service lines, funding decisions with multiple priorities and effective resolution of personnel concerns. Participate in and support UW School of Medicine and Public Health and UW Health strategic planning initiatives and priorities.
2. Guide the development, implementation, evaluation and communication of the Department's strategic plan in line with the Department's mission, vision and values and integrated with the strategic plans of UW Health and the School. Guide the Department's planning process including establishing objectives, timelines and performance measures. Ensure short and
long-term plans/objectives are appropriately communicated as well as successfully implemented.
3. Design, develop, implement, evaluate, and communicate an on-going continuous quality improvement (CQI) and self- evaluation program which reviews, modifies and implements departmental administrative operating procedures. Lead the operational aspects of external reviews of the Department in accordance with School and University guidelines.
D. Human Resources Management (10%)
1. Responsible for oversight of all HR functions in the Department to ensure compliance with school, medical group practice and hospital requirements. Work collaboratively with the UW School of Medicine and Public Health and UW Health in providing the most effective, efficient services with both structures.
2. In conjunction with the Chair and in consultation with Human Resources Management (School, University, Department, Foundation, and/or Hospital), ensure appropriateness and effectiveness of all faculty human resources matters including compensation (plan design and implementation), orientation, performance management, faculty relations issues, productivity, career development and education, promotions, track assignments, etc.
3. Assist in the recruitment of faculty by directing the review of departmental or specialty needs, at either the individual or program level, for specific clinical, scientific, and/or administrative skills; matching these needs to current departmental structure, resources and strategic plan. Participate in negotiations with other University and School units on issues such as special needs and spousal hiring. Recommend to the Chair, with support from appropriate other managerial and faculty supervisors, compensation adjustments and merit awards for faculty and staff including management of annual faculty/staff annual merit process.
4. Provide administrative support to the Chair, appropriate faculty committees, and Academic Affairs staff in the determination and process of reviewing eligibility for and documentation of tenure consideration and post-tenure review. Provide leadership, guidance and performance management to Human Resources Manager. Ensure effective HR operations for all departmental faculty, staff and students including recruitment, orientation, employee development and training, performance management, compensation and benefits, employment relations, etc. Support faculty development activities.
1. Ability to set a positive tone for the Department.
2. Strong financial skills.
3. Strategic planning experience with ability to position the Department at a high level at the UW School of Medicine and Public Health, UW Health and nationally.
4. Perceived as high-quality leader locally, regionally and nationally. Collaboration in regional development is critical.
The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end it itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.
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